Help is here to plan for 2012

THE task of planning for London’s Olympic influx might seem daunting, but there are plenty of tools, courtesy of the experts, to make getting your company in shape for the big event a walk in the Olympic Park. Here we list the key resources to make your life easier.

Free Site-Specific Advice is available from Transport for London (TfL) for companies in affected areas with more than 200 employees (see above). From August, companies that employ 200+ workers across multiple sites are also being offered this advice, and TfL are hoping to work with at least 100 multisite companies.

Firms with fewer than 200 employees in areas that will be affected by the Games can get help too. More than 50 free workshops are being rolled out across the country. These drop-in sessions will take place once a fortnight until the Games begin, starting in early August, and cover topics including how local roads will be managed, how to optimise deliveries and how to offer flexible working during Games time, and are specially designed to help small and medium-sized enterprises (SME).

For businesses of all sizes, it is easy to sign up – simply email or visit for more information and advice.

If you want to start planning without leaving your desk, a brand new online planning tool has been developed so that tailored advice is just a click away. Designed for businesses of all sizes, the tool poses questions about staff, business travel, visitors, suppliers and deliveries. It then calculates specific suggestions for your company to take action on, and points you will need to bear in mind. You can start planning now by visiting and selecting “Make your Plan”.

Mark Evers, director of Games transport for TfL offers a few simple steps to keep your firm running smoothly next summer. First of all, check if your business is in a travel hotspot. TfL has created a series of maps to make this clear (see our four examples on p22-23). These show exactly how local roads and public transport are likely to be affected. Secondly, if you are in or near a hotspot, check the timing of Olympic and Paralympic events to see when it is likely to be an issue ( Next, you will need to create an action plan for your company. Begin by talking with staff about their travel needs, try and encourage them to reduce non-essential travel and make plans for essential journeys. You can download an action plan template at Once you have your plan, don’t forget the next step is to test it and to tell your business all about it.

Don’t let your plan get out of date. Register at for regular email updates. Also keep in touch with other companies in your area to see if you can coordinate, for instance on deliveries. Remember to stock up on office essentials and to get any pending maintenance work done well in advance of the Games.

Daniel Ritterband, the Mayor of London’s Director of Marketing and 2012 Communications, says: “The 2012 Games are a massive opportunity for businesses in the capital and we expect international visitors to spend more than £700m during this time.

“That is why we are offering firms the chance to take part in a range of programmes that will help them manage the impact of the Games on their operations and at the same time allow them to make the most of this wonderful occasion.”

London 2012 and TfL are asking businesses to consider ways which will help reduce their overall need to travel including:

● Staggering the start and finish times of working days

● Providing the facilities for staff to work from home

● Stocking up on non-perishable items well before the Games

● Arranging earlier or later deliveries

● Managing annual leave

● Temporarily relocating employees or altering their working hours

● Helping staff re-plan their travel

● Using conference/ video/web calls

● Encouraging and enabling staff to cycle and walk