Get the most out of your working hours with these productivity apps

Time management has never been easier thanks to these tools

ASK anyone how busy they are and the answer is likely to be “very”. Alas, a jam-packed schedule is one of the many perils of modern life. And despite us Brits working some of the longest hours in Europe, there never seem to be enough hours in the day to get everything done. Never has the need to make every minute count been more imperative.

Unsurprisingly, productivity apps have proved incredibly popular and, while there’s no quick fix to solve your time management issues, downloading the right software to your smartphone ot iPad will go some way towards lightening the load.

The range on offer is vast. Some allow you to keep on top of projects through corporate social networks , while task managers have reached a whole new level of sophistication.

Whether you want help to identify the ways in which you’re working ineffectively or simply need something that enables you to work on the go, there is, as they say, an app for that.


Struggling to keep on top your deadlines? CalenGoo is designed to help you manage your workload. The app integrates Google Calendar and Google Tasks, so you can start the day with an overview of your obligations. The calendars that are connected to the account on your smartphone or tablet will be linked automatically to your CalenGoo, making sure you don’t miss a thing.One of the best calendar apps out there.

Available on the iPhone and iPad. £4.99.


Make the most of your commute by getting started on your work long before you arrive in the office. This app allows users to access and edit files from local document folders and online services such as Dropbox and your email account. It categorises them with intelligent tags so you can find a file you’ve been working on within seconds. An offline function means you keep can busy on the underground when you have no service, too.

Available on the iPad, iPhone and on Android. Free.


Don’t let long meetings eat into your day. Daily Agenda allows you to see all of your appointments at a glance. Push notifications help you keep track of how long you have left in a meeting and tells you the elapsed time of the running event. Once you’ve checked out of a meeting, the app lets you know how long you have before the next appointment and provides an overview of who you are meeting and what the appointment is about.

Available on Android, iPhone and the iPad. £1.49.


Save time gathering receipts for expense reports and let Concur do the hard work for you. Once your company has set you up on the account, you can easily and securely import credit card charges onto an expense report. The app also allows you to do on the spot scans of receipts and cash expenses, which are automatically added to your reports. Senior members of staff can use the app to approve the reports and seamlessly transfer them to the accounts department.

Available on the iPhone and iPad. Free.


Dubbed the Twitter of the corporate world, Yammer makes your life easier by allowing you to communicate with colleagues easily about a given project. It does so by enabling you to access your company’s social network, monitor a project feed and send and receive messages and updates on the progress. The result? No nasty surprises when you get back from an afternoon away in appointments.

Available on Android, iPhone and the iPad. Free.


If you need something to keep you on a strict schedule, this is for you: Toodledo takes time management to the next level. The app allows you to assign the priority level and monitor the statuses of various tasks. Once created, it keeps track of how much time you’re spending on each project and has an alarm to tell you when the allotted time has elapsed. A hotlist is created automatically, based on the time you have allocated to get a task completed and its deadline.

Available on the iPhone and iPad. £1.99.


Despite being the most expensive app on this list, Things is the one everyone swears by. Before arriving in the office, use its “today” tool to make a list of all of the things you want to get done. Notifications pop up showing you when your “things” are due to make sure you don’t miss a deadline. It also allows you to categorise work you want to come back to under “someday”, while the “projects and areas of responsibility” section allows you to stay on top of complex tasks.

Available on iPhone, iPod Touch and iPad. £6.99.


Feel like you’re not getting the most out of your day? Rescue Time helps you understand why. The app records how much time you spend surfing the web, watching videos on YouTube or checking your Facebook and Twitter accounts to create a comprehensive picture of how much time you are wasting – hopefully helping you eliminate bad habits. The app allows you to temporarily block certain functions on your phone to help you focus on the things you need to get done.

Available on Android. Free.


Cloud On is Microsoft’s mobile integration app, designed to boost productivity. The premise is simple: it allows you to work on Word, Excel and PowerPoint presentations on any of your mobile devices. Other types of files such as PDF, JPG and PNG can be opened using the built-in Adobe Reader and File Viewer. Unlike Doo (see above), it also allows you to share files with colleagues and review activities. Edits and notes added to files.

Available on the iPhone and iPad. Free.


Designed to be the ultimate personal assistant and automation service, Easily Do, takes care of all the inane tasks that slow your productivity. Notifications range from telling you the time of your next conference call to asking you if you’d like to add the contact details of someone you recently emailed into your address book. The app does everything from managing your diary to sending emails to RSVP to events you have been invited to on your behalf.

Available on the iPhone and iPad. Free.

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